How to print labels microsoft word

Finally, here are some additional suggestions to improve your label printing experience: Use a high-quality printer and label sheets for better results.

Are you looking to efficiently print labels using Microsoft Word? In this article, we’ll guide you through the simple steps to help you get the job done.

You’ll learn how to:
– Open Microsoft Word
– Create a new document
– Access label templates
– Enter the necessary label information
– Print the labels hassle-free

Get ready to streamline your label printing process with these easy-to-follow instructions.

Let’s dive in!

Opening Microsoft Word

To open Microsoft Word, simply click on the Start menu and select the Word application from the list of programs.

Once you click on the Start menu, a list of options will appear. Look for the Word application, which is usually represented by a blue icon with a white letter ‘W’ on it.

You can scroll through the list or use the search bar to quickly find it. Once you locate the Word application, click on it to open the program.

In a few seconds, Microsoft Word will launch, and you’ll be ready to start creating documents, editing text, and formatting your work.

Go to the File tab, select Go to the If you need to print labels that don’t match the dimensions of the label brands and products listed in the Label Options dialog box, create custom labels to match your specifications.

Access the Labels Feature: Navigate to the Mailings tab and click on the “Labels” option.

Click Print to print the labels, or New Document if you want to do any formatting or editing of individual labels.

Opening Microsoft Word is a straightforward process that allows you to access its powerful features and tools effortlessly.

Creating a New Document

To create a new document in Microsoft Word, open the program and click on the ‘Blank Document’ option. This will open a new, empty document where you can begin typing or formatting your labels.

Once you have clicked on the ‘Blank Document’ option, a new window will appear with a blank page ready for you to start working on. You can also access the ‘Blank Document’ option by using the keyboard shortcut Ctrl+N. This method quickly creates a new document without any pre- existing formatting or content.

Enter the horizontal pitch (this is the space from the left edge of the label to the left edge of the next to it.

Align the image colors with the label’s color scheme for a co- ordinated design.

This allows you to incorporate logos or other branding elements into your labels.

It provides a clean slate for you to design and print your labels. Remember to save your document regularly to avoid losing any work.

Accessing Label Templates

To access label templates in Microsoft Word, you can use the built-in templates feature to easily find and select the appropriate template for your labeling needs.

To begin, open Microsoft Word and click on the ‘File’ tab in the top left corner. From there, select ‘New’ to open the new document window.

In the search bar, type ‘Labels’ and press Enter. This will display a variety of label templates that you can choose from. You can browse through the options or use the categories on the left side to narrow down your search.

If the template looks like a blank page, select Table Tools > Layout > Show Grid lines to view the template layout.

Test print before large print jobs: Before printing a large batch of labels, it’s always a good idea to test print a few labels first.

Once you find a template that suits your requirements, simply click on it to open a new document with the selected label template.

Single label

It includes information for printing a single label or a page of the same labels, for printing a page of different labels, and for printing custom labels.

Choose the row and column corresponding with where you want the address printed on the sheet of labels.The Single Label option is helpful if you have a partially used sheet of printer labels.

Look for a printer with features like automatic label feeding and advanced connectivity options for easy linking.

For a quick basic label, you can type your address in a Word document and print off sheets of the same return address.

You can find labels that work with almost any type of printer, whether it is an inkjet or laser.

In the The Single Label option is helpful if you have a partially used sheet of printer labels.

kinds of label

Print a test sheet on plain paper by clicking FILE> Print a test sheet on plain paper by clicking If the test sheet looks good, load your return address label sheets into your printer and click FILE> If the test sheet looks good, load your return address label sheets into your printer and click Create Avery labels in Word Create return address labels Word 2013 makes it easy for you to create many different kinds of labels.

To help prevent labels from being wasted, we highly recommend you print labels on a piece of paper before printing on the label stickers.

If you want to customize the text, you can now type directly in any label box. 10.

Entering Label Information

To input the necessary details for your labels, you’ll need to fill in the appropriate fields with the relevant information. Start by opening Microsoft Word and navigating to the ‘Mailings’ tab. From there, click on ‘Labels’ and a new window will appear.

In this window, you’ll see a section labeled ‘Address’. Here, you can enter the recipient’s name, address, city, state, and zip code. If you’re printing return address labels, you can also enter your own address information in the ‘Return Address’ section.

After printing the labels on plain paper, with the label paper behind the plain paper, hold them up to a light.

Click “OK.” Hit “New Document.” We’ve created blank label templates for every label configuration we offer.

Make sure to double-check the accuracy of the information you enter to avoid any mistakes when printing the labels. Once you have filled in all the necessary fields, you can proceed to the next step of formatting and printing your labels.

Printing the Labels

Select Label Type: Choose the desired label type from the available options.
Choosing the right label type and printer is key for a successful printing process.

To print the labels, follow these steps:

1. Click on the ‘File’ tab at the top left corner of the Word document.
2. Select ‘Print’ from the options on the left-hand side.
3. In the print settings, choose the desired printer from the drop-down menu.
4. If needed, specify the number of copies you want to print.
5. Adjust other settings such as page orientation, paper size, and print quality if necessary.
6. Once you have made all the necessary adjustments, click on the ‘Print’ button to begin printing the labels.
7. Make sure you have enough label sheets loaded in the printer before you start.

Frequently Asked Questions

How Do I Change the Label Size in Microsoft Word?
To change the label size in Microsoft Word, go to the “Page Layout” tab. Click on “Size” and select the desired label size from the drop-down menu. This allows you to print labels in different sizes.

Can I Print Labels on Different Types of Paper, Such as Cardstock or Adhesive Labels?
Yes, you can print labels on different types of paper. Microsoft Word allows you to customize the label size and select the type of paper you want to use, such as cardstock or adhesive labels.

How to Print Labels on Microsoft Word?
We recommend saving a copy of your label template now before you start adding your label design.

Is It Possible to Add a Logo or Image to the Labels in Microsoft Word?
Yes, you can definitely add a logo or image to the labels in Microsoft Word. It’s a simple process of inserting the image into the label template before printing.

Can I Save My Label Template for Future Use?
Yes, you can save your label template for future use in Microsoft Word. This will allow you to easily access and print your labels whenever you need them without having to recreate the template each time.

How Do I Align the Text on the Labels to Ensure It Is Centered or Positioned Correctly?
To align the text on your labels correctly, select the text and use the alignment options in Microsoft Word. You can center the text or adjust its position as needed to ensure it looks just right.


In conclusion, printing labels in Microsoft Word is a straightforward process that can save time and effort. By following the steps outlined above, you can easily create and print professional-looking labels for various purposes.

Whether you need to label envelopes, files, or products, Microsoft Word provides user-friendly templates and options to customize your labels.

So, next time you’re in need of labels, give Microsoft Word a try and streamline the labeling process.

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